01 / Start with an exact sample brief
Provide the SKU or reference image, destination country, intended sales channel, quantity estimate and packaging preference. Identify the connection system and requested product version. A sample for evaluating the build may differ from a final retail-packed approval sample; state which decision you need to make before arranging it.
02 / Separate product review from packaging review
Review the supplied parts, fit, finished build, instructions and visible workmanship. Record any missing components or changes requested. Check the retail box separately: artwork, dimensions, language, barcode space and the contents shown on the pack. A product sample does not automatically approve artwork that was created later.
03 / Match documents to the proposed item
Ask which documents are available for the specific model, materials and intended market. Check that product identification and scope match the version under review. A report for a different construction system or product should not be treated as evidence for this item. Resolve document gaps with the responsible specialist before committing to the order.
04 / Record approval and open points
Use dated photographs and a written reference covering the SKU, version, included parts, packaging and approved changes. Mark unresolved items rather than approving them by silence. Keep the approved reference available to both parties and agree how any later material, color, component or packaging change will be reviewed.
05 / Confirm the commercial next step
Sample charges, courier arrangements, availability and preparation time depend on the requested version. Confirm these in writing. Sample approval is not a purchase order: quantities, product pricing, delivery basis and inspection arrangements still need their own commercial agreement.